Academic Support Assistant

Department: CBS-Office of the Associate Dean Academic
Position covered by the Collective Agreement with USW Local 4120

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant. 

Career Opportunities (sapsf.com) 

General Purpose

Reporting to the Academic Program Manager, the Academic Programs Assistant contributes to smooth academic operations, helps ensure curriculum processes run efficiently, and strengthens the college’s ability to make data-informed decisions that improve student learning and success.

The Academic Programs Assistant will provide essential administrative and operational support for undergraduate programs in the College of Biological Science. This role sustains the internal operations associated with offering of our programs, while supporting systems in the Associate Dean Academic (ADA) Office that enable new initiatives and maintain continuity across programs.

Duties and Responsibilities

• Facilitate standard course administration processes and provide responsive support to faculty and staff navigating curriculum changes and course outlines.
• Provide administrative support for program committees for the BSc and BOH degrees as well as ADA supported committees and administer agendas, take minutes, maintain committee websites, process and support paperwork and forms, and communicate follow-up and action items etc. as required.
• Develop, maintain, and interpret dashboards to support program administration (e.g. recruitment and admissions analyses, course caps, etc.)
• Provide guidance on program information, respond to student inquiries, and assist with student success initiatives
• Coordinate a range of administrative tasks which may include invigilation support, deferred and special exam offerings, and other academic logistics across the college.
• Provide logistical and administrative support for ADA office projects and events including arranging rooms, booking hospitality, coordinating logistics with guests, ensuring accurate and timely communication, arranging parking, etc.

Requirements

• Two-year Community College Diploma in Business Administration, Data Analytics, Educational Administration or a related field
• One to two years of experience in administration or analytics or a related field
• Strong skills in data analytics and reporting
• Strong computer skills (Excel, Power BI, or equivalent)
• Communication, organizational, and problem-solving skills
• Ability conduct detailed data analyses, summarize findings, make recommendations,  and then implement as approved
• Organization and time management
• Experience in academic administration and committee support
• Experience with Courselink or other learning management systems would be considered an asset

Regular office hours, but some evening or weekend hours may be required occasionally for events

Employee Type: Regular 
Position Number: 10924323 

Classification: USW, Local 4120 Salary: Band 4  
USW Local 4120 Wage Grid

*Tentative evaluation; subject to final review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 09/10/2026  
Closing Date: 09/17/2026