Governance Coordinator

Department: University Secretariat
This position is represented by the agreement between the Professional Staff Association and the University of Guelph

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant. 
Career Opportunities (sapsf.com) 

General Purpose

Research-intensive and learner-centred, the University of Guelph has achieved prominence in Canada and around the world for its commitment to developing exceptional thinkers and engaged citizens. As a leading comprehensive university, the University plays an integral role in the educational, business, and cultural life of the province of Ontario, through the impact of its teaching, research, and community service. Guelph’s eight colleges, as well as the University of Guelph-Humber and Ridgetown campuses, pride themselves on innovative teaching, a commitment to experiential learning for students, and the advancement of cutting-edge research in the physical and life sciences, engineering, arts, business, social sciences, and agricultural and veterinary sciences.

The University Secretariat advances the mission of the University of Guelph by providing expert advice and support to our Board of Governors and Senate, and by stewarding key University-wide compliance functions, including Student Judicial Services, records management, access to information, privacy and corporate filings.

Duties and Responsibilities

As Governance Coordinator you will play a key role in the implementation of University-wide priorities by facilitating their consideration through the University’s bi-cameral governance processes. Reporting to the University Secretary, the Governance Coordinator is responsible for:

• Working with senior leadership, including Vice-Presidents and the President’s Office, to develop, collect and collate background materials for meetings of the Board of Governors, and their respective committees.
• Drafting meeting agendas and meeting materials and reviewing them for accuracy and completeness in cooperation with the Governance & Administrative Officer and the University Secretary.
• Ensuring meeting information and materials are appropriately distributed to members of the Board, its committees and members of senior leadership.
• Managing the flow of material through the department’s online document management system.
• Organizing meeting-related logistics, including, room booking and set-up, web conferencing and audio-visual requirements, hospitality, parking, accommodations, etc.
• Providing professional administrative support to Governance volunteers, members of senior leadership and external service-provides (e.g. counsel, external auditors), whose work contributes to the effective governance of the University.
• Serving as the front-line point of contact and support for the University Secretariat including, receiving inquiries and providing assistance on routine matters to a wide variety of individuals from inside and outside the University and engaging in a variety of day-to-day office activities in support of the efficient operation of the University Secretariat. 

The Governance Coordinator also works closely with all staff in the University Secretariat and in particular in close collaboration with the Governance & Administrative Officer, receiving direction and guidance on key activities to support the effective coordination and delivery of work. In keeping with the nature of work within the University Secretariat, the incumbent will maintain the highest levels of professionalism, confidentiality and accuracy in undertaking their work. 

This position is based on site at the University’s main Guelph campus, a flexible work arrangement may be possible in keeping with University policy. Occasional early morning, evening and/or weekend work will be required in support of the Board of Governors and Senate.

Requirements

To be considered for this role please see the follow requirements below. A combination of educational training and work experience may be evaluated for the role. 

• 2-year college diploma and a minimum of 2 years’ professional work experience
• Knowledge of governance principles, practices, and organizational structure of the University of Guelph.
• Experience supporting a Board, academic Senate, senior executive team and/or other governance body.
• Strong computing skills and ability to use a range of software and online tools.
• Excellent organizational, analytical, writing and oral communication skills.
• Experience coordinating meetings with multiple stakeholders and complex scheduling demands.
• Understanding of the Ontario university system, including political nuances and related implications for the institution and University Secretariat.
• Ability to operate in a fast-paced, high volume, constantly changing environment.
• Ability to multi-task and prioritize work while replying to emails, arranging impromptu meetings, and managing other interruptions.
• Strong interpersonal skills including professionalism, tact, diplomacy, discretion, patience with a high degree offlexibility and sound judgment.
• Ability to act and work independently or in a team environment, and to interact effectively with other staff, senior leadership, and students.
• Ability to anticipate, take initiative, and an appetite for continuous learning.

Employee Type: Regular 
Position Number: 10925399 
Classification: P&M FT- Band 02    
Professional/Managerial Salary Bands 
The target hiring salary for this position is minimum and up to 96% of midpoint for the salary grade.

*Tentative evaluation; subject to committee review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date:  04/27/2026  
Closing Date:  05/11/2026