HR and Financial Assistant

Department: PMO and Business Operations
Position covered by the Collective Agreement with USW Local 4120

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant. 
Career Opportunities (sapsf.com) 

General Purpose

Computing and Communications Services (CCS) is the central IT department at the University of Guelph, providing core IT services and technology solutions to the U of G community.  CCS has a progressive organizational culture, including a strong learning and development focus, and is committed to its Core Values, Service, Culture, Integrity, Individual Leadership, Teamwork, Agility and Communications.

The HR and Financial Assistant supports the human resources, financial, and operational functions of the CCS department. Reporting to the Manager, Business Operations and Human Resources, this role is the primary point of contact for related inquiries, serving over 100 staff, 30–50 student employees, and 16 Directors/Managers.

Duties and Responsibilities

• Coordinate and administer recruitment for staff and student positions, including postings, arranging interviews, and maintaining hiring documentation.
• Prepare onboarding and offboarding plans, coordinate system access, training, and equipment, ensuring a positive employee experience.
• Coordinate attendance and payroll reporting and resolve discrepancies.
• Maintain accurate personnel records, including absences, contracts, and mandatory training.
• Process purchasing and procurement activities in accordance with University and BPS policies.
• Accurately codes invoices, and liaise with vendors and internal departments
• Support departmental recoveries and monthly billing processes.
• Perform other related duties as assigned.

Requirements

• Completion of a 2-year diploma in Business Management, Human Resources, Finance, or a related field.
• 12-months experience working in HR and financial administration, preferably in a unionized or public‑sector environment.
• Knowledge of HR systems, financial systems, and collective agreements.
• Proven ability to find creative solutions and improving processes.
• Proven independent judgment for decision-making, task prioritization, and time management while dealing with conflicting priorities and deadlines.
• Must possess exceptional organizational skills and attention to detail when managing a high volume of hiring, payroll, and financial transactions, ensuring accuracy, completeness, and respect for privacy.

Employee Type: Regular 
Position Number: 10926592 
Classification: USW, Local 4120 Salary: Band 4  
USW Local 4120 Wage Grid

*Tentative evaluation; subject to final review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 05/13/2026  
Closing Date: 05/20/2026