Payroll Administrative Support Assistant

Department: Office of the Vice-Provost Student Affairs
Position covered by the Collective Agreement with USW Local 4120

Temporary full-time from 08/04/2026 to 08/03/2027

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant. 
Career Opportunities (sapsf.com)

Duties and Responsibilities

Reporting to the HR Manager, Student Affairs Shared Service Unit, this position provides dedicated administrative support to Student Affairs divisions during the transition to the University’s UKG time and scheduling system, with a primary focus on supporting Athletics’ high-volume part-time employee payroll-entry needs. Athletics employs approximately 650 part-time employees and will continue to use iWork or other 3rd party scheduling software for supervisor-created schedules and staff availability. This work is time-sensitive and must be completed accurately in accordance with established payroll timelines, departmental processes, and University requirements.

During this transition period, the role will assist in entering employee hours into UKG based on reports generated from iWork or other 3rd party scheduling software, helping ensure accurate and timely payroll processing for each pay period.

The role will also provide general HR administrative support to Student Affairs divisions, including recruitment administration, vacation balance reconciliation, employee file maintenance, and processing routine employee changes in the University’s HR system.

The successful candidate must value diversity of experiences and perspectives and will play a significant role in supporting and enhancing Athletic and Recreation’s Safe Sport, Indigenization, Equity, Diversity, Inclusion and community building efforts, actions and initiatives.

Requirements

• One year Community College coupled with a minimum of one year previous related administrative experience.
• Ability to handle confidential employee information with discretion and professionalism.
• Demonstrated accuracy in data entry and record keeping.
• Ability to manage repetitive, detail-oriented work while maintaining focus and quality.
• Ability to meet recurring payroll deadlines and manage time-sensitive tasks.
• Strong organizational and time-management skills.
• Ability to follow established procedures and escalate issues appropriately.
• Comfort learning new software systems and adapting to process changes.
• Ability to work independently while also collaborating with HR, payroll, and departmental staff.
• Basic understanding of payroll, scheduling, or employee time-entry processes would be considered an asset.
• Strong computer skills and familiarization with payroll or other HR software and Microsoft Office Applications.

Hours of Work:

Monday to Friday 8:30am to 4:30pm

Employee Type: Temporary 
Position Number: 10927510 
Classification: USW, Local 4120 Salary: Band 4  
USW Local 4120 Wage Grid

*Tentative evaluation; subject to final review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 07/21/2026  
Closing Date: 07/28/2026