Staffing Support Clerk

Department: Food Science
Position covered by the Collective Agreement with USW Local 4120

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant.

Career Opportunities (sapsf.com) 

General Purpose

The Ontario Agricultural College (OAC) is a global leader of scientific knowledge and applied learning that aims to tackle complex challenges facing our world. We are founded in agriculture and connected to all things related to food, animals, communities and the environment. OAC is comprised of 6 academic units and Ridgetown Campus, and currently has approximately 3,700 diploma, undergraduate and graduate students, 140 faculty and 600 staff members. Reporting to the Administrative Officer in Food Science and the School of Environmental Design and Rural Development (SEDRD) the Human Resources Assistant is responsible for providing human resources related administrative support and processing to these units.  

Duties and Responsibilities

• Assist Administrative Officers with faculty and staff recruitment.

• Preparing offer letters for new employees, extension letters for continuing employees, and termination letters.

• Maintain employee job fact sheets, banding records, confidential employee & payroll files ensuring all required hiring documentation is complete and properly authorized. 

• Assist with the administration of TA & Sessional hiring.  

• Entering or editing appointments into the Gryphons-At-Work System. 

• Enter hours, overtime, vacation, and sick time for employees as needed in the UKG System.

• Provide support to personnel in navigating the GAW and UKG system. 

• Prepare, update, and reconcile vacation; monitor vacation balances. 

• Communicate with members of the department and central HR regarding day-to-day HR matters, including pay increases, vacation balances, approaching employee appointment end dates, etc.  

• Assist with student employee subsidy programs such as: URA/USRA Program, Work Study Program, and the Summer Experience Program. 

• Update several department e-mail listservs. 

• Liaise with central HR regarding errors/issues with payroll and employee records. 

• Prepare salary projections for faculty and confirming research funds with central Research Financial Services.  

• Participate in joint office duties and serve on department committees &/or projects, as assigned. (Can include, but not limited to, scheduling meetings, meeting minutes, department mail, shipping/receiving, supporting other staff during absences). 
• Providing backup support to other departments within the College.  

Requirements

Completion of a two (2) year community college diploma in payroll administration/payroll, human resources or related fields along with minimum 18 months of experience providing Human Resource related administrative support in an academic environment. A combination of relevant education and experience may be considered.

Candidates must demonstrate: initiative; attention to detail; strong organizational skills; experience working with Microsoft Office software (Word, Excel, Teams) and SharePoint; dependability; the ability to work effectively both independently and as a member of a team; strong written and oral communication skills; and the ability to prioritize tasks in a high volume environment.

Experience working in an academic department; experience with University Human Resource polices, Union/collective agreements, payroll, human resource systems would be considered assets. 

Employee Type: Regular 
Position Number: 10929082

Classification: USW, Local 4120 Salary: Band 4  
USW Local 4120 Wage Grid

*Tentative evaluation; subject to final review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 11/11/2026  
Closing Date: 11/18/2026