Student and Alumni Career Administrator

Department: Experiential Learning
Position covered by the Collective Agreement with USW Local 4120

Temporary full-time from 07/20/2026 to 10/29/2027 

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant. 
Career Opportunities (sapsf.com) 

General Purpose

The Student & Alumni Career Administrator supports student and alumni employment outcomes through the Experience Guelph system, the University’s experiential learning platform. The role is responsible for administering non-co-op job postings, supporting employer recruitment, managing employer and alumni accounts, and ensuring data integrity. The position also leads job promotion initiatives for graduating students and alumni, including the Jobs4GryphGrads newsletter, and provides operational support to Career Education programs and services.  

Duties and Responsibilities

• Administers and approves a high volume of non-co-op, off-campus job postings, ensuring quality, accuracy, and alignment with recruitment standards 
• Provides daily support to employers, including job posting guidance, recruitment coordination, and interview arrangements 
• Manages employer and community partner accounts, including approvals, updates, troubleshooting, and account maintenance 
• Maintains data integrity within the Experience Guelph system by recording interactions, conducting audits, and ensuring compliance with data governance and recruitment policies 
• Leads the Jobs4GryphGrads program by sourcing and promoting employment opportunities, producing weekly job newsletters, and supporting recruitment initiatives for graduating students 
• Manages alumni accounts, including approvals, verification, fraud prevention, and supporting targeted communications and engagement efforts 
• Supports Career Education team operations, including annual planning processes, online resource maintenance, event coordination, and administrative support 
• Provides back-up support to colleagues and assists with service delivery during peak periods 

Requirements

• Two-year Community College diploma in Human Resources or Business Administration discipline and a minimum of one (1) year of related experience, or an equivalent combination of education and experience. 
• Advanced knowledge of Microsoft Office programs (i.e., Office 365; Outlook; Excel; Word; Teams). 
• Previous experience working with a relational database system; experience with an experiential learning or career management platform (e.g., Orbis/Experience Guelph) is considered an asset. 
• Demonstrated high degree of accuracy and attention to detail. 
• Outstanding written and oral communication skills. 
• Ability to work with a variety of stakeholders including external employers, undergraduate and graduate students, alumni, and campus colleagues using courtesy, tact, and diplomacy during interactions. 
• Capable of working independently and efficiently in an extremely high-paced and often stressful environment with the ability to multi-task competing demands. 
• Excellent communication, interpersonal and organizational skills. 

Employee Type: Temporary 
Position Number: 10927045 
Classification: USW, Local 4120 Salary: Band 4  
USW Local 4120 Wage Grid

*Tentative evaluation; subject to final review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 06/01/2026  
Closing Date: 06/08/2026